:::.. Port of Chennai - Vigilance Corner

From the desk of CVO

My dear colleagues,

This web page will feature some of the important circulars of CVC, ciculars regarding amendments in procedures or system change suggested by Vigilance for implementation in departments. This web page will also bring us closer to share our thoughts and for better interaction. Important vigilance activities and milestones will also be brought out in this web page. I think this will be immensely useful for dissemination of knowledge, better coordination and action.

This year the Vigilance Awareness Week will be organized between 31st October to 5th November, 2011. The theme for this year selected by CVC is participative vigilance. I hope you will all participate enthusiastically in the vigilance week celebrations, as well as, in the competitions.

Feel free to share your thoughts with me and action plan towards minimizing corruption. You may contact me in the TOLL FREE LINE: 1800 425 0120 PH. NPS. 044-25392259 and also E-mail at cvo@chennaiport.gov.in

I wish you all the best.

(M. Dandayudhapani)
Chief Vigilance Officer

Name	:	M. Dandayudhapani, I.O.F.S.
Service	:	Indian ordnance Factory Service
Qualification	:	B.E. (Mech), M.B.A., I.C.W.A (Inter), M.P.A (USA)
Specialization	:	Production Engineering, Materials Management, Adminstration and Vigilance
Experience	:	26 years in the above fields in Indian Ordnance Factories and also in Ministry of chemicals

Vigilance functions are wide spread and can be broadly divided into preventive vigilance, punitive vigilance and surveillance & detection. Of these, Preventive vigilance is important task which basically provides activities such as surprise inspections, checks, scrutiny of procurement and contract files, scrutiny of property returns of officers / employees. Coordination with Central Bureau of Investigation (CBI), Central Vigilance Commission (CVC), Chief Technical Examiner (CTE), Ministry of Shipping (Vigilance Wing) is important vigilance function of the Port. The furnishing of vigilance status of all officers/employees is some of other significant functions in the vigilance

The Vigilance Department has made a maiden attempt in bringing out a news bulletin of Chennai Port Trust, “VOICE OF VIGILANCE”, providing insights about vigilance and major vigilance achievements are shared.

A toll free number 1800 425 0120 has been provided for receiving vigilance related complaints.

A complaint handling policy has been formulated for the Port and the officers designated in each department for handling complaints has been hosted in the Port website

Complaints / grievances from public, contractors, vendors, suppliers, etc about corruption, malpractices or misconduct by Chennai Port personnel may be given in writing, e-mails or other electronic means, oral, etc., containing factual details, related matter and verifiable facts to the respective departments of the Chennai Port Trust.

Anonymous / pseudonymous complaints and also vague allegations will not be entertained.

In order to bring more transparency in the complaints handling procedures, online registration of complaints on vigilance related issues was launched by the Hon’ble Union Minister of Shipping, Thiru G.K. Vasan on 11.12.2010 on the Port website www.Chennaiport.gov.in. The website has also provisions for auto acknowledgement as well as to obtain the status of the complaint.

To bring about transparency in the procurements / in award of contracts for healthy competitiveness, the Trust has adopted the Integrity Pact Agreement. The Integrity Pact Agreement basically envisages an agreement between the bidder and the Port not to exercise corrupt influence on any aspect of the contract.

The Trust has been pioneer in adopting the Integrity Pact and it was initially decided to cover all works relating to purchase / contracts / services to the threshold value of Rs.5 crores and above. The threshold value is proposed to be brought down to Rs.50 lakhs and above. The following have been appointed as Independent External Monitors (IEM) for the Chennai Port Trust under the Integrity Pact Agreement

Leveraging technology advocates effective use of website by providing details in the Port website

All the relevant Port Regulations are published in the Port website. NITs from the Port are hosted in the Port website. The corrigendum to the tender is also published in the website. The details of the contracts are also published in the Port website.

E-auctioning is being followed in the Port and for E-procurement an exclusive module is being developed.

Online status of bill is already implemented in MM Division and CE, CME and Medical Division will follow.

The Vigilance Awareness Week is being observed at Chennai Port Trust from 31st October, 2011 to 5th November, 2011.

On this occasion, the Chennai Port Trust is conducting various programmes viz. essay writing, elocution for school and college children. For the Port personnel quiz programmes, drawing competition, essay writing, elocution and other programmes is being conducted.